The purpose of this position is to perform routine clerical and technical level accounting activities, which includes recordkeeping and reporting in support of accounts receivable, accounts payable, payroll, and revenue and cash management.

DISTINGUISHING CHARACTERISTICS: I

This is the entry level class in the Finance Technician series. This class is distinguished from the (II level) by the performance of the more routine tasks and duties assigned to positions within the series and by the level of supervision required in the performance of assigned duties. Since this class is typically used as a training class, employees may have only limited or no directly related work experience.

Essential Functions:

25% - Works with stakeholders both internal and external to the City to respond to general inquiries, and provide general information and assistance with regard to accounting information and transactions, which includes the status of accounts, payments, issuance of checks, and available balances. Identifies and reconciles routine discrepancies between records and accounting systems, compiles supporting documentation, and creates record of corrective action. Receives and prepares routine revenue deposits from divisions or branches, reconciles cash and credit statements, prepares bank deposit slips, allocates funds to appropriate accounts, verifies deposits with bank statements, ensures cashiers and terminals are adequately funded, and records financial information in accounting systems. Verifies accuracy of employees' time records, ensures that employees are paid accurately and on time, and analyzes data to ensure compliance with pertinent policies and procedures.

25% - Reviews routine accounting transactions, documents, and financial calculations in order to ensure correctness and accuracy of records and data, and ensure compliance with fiscal rules, policies, and procedures. Prepares and enters routine transactions into accounting systems for accounts payable, accounts receivable, and internal billing transactions, and ensures proper reporting in appropriate accounts. Prepares and assists with the preparation of routine accounting reports, statements, and documents, which includes gathering and organizing information and data. Create queries and reports using PeopleSoft and Excel.

20% - Processes invoices for payment of goods and services, verifies contract rates and terms, and works with stakeholders to ensure timeliness and accuracy of payments. Tracks and maintains various ledgers, registers, and journals in accordance with established fiscal policies and procedures. Process tax levies, garnishments and child support payments. Process and remit employee benefits payments.

20% - Process and verify accuracy of bi-weekly payroll, reconciliation of wire transfers, and check requests for payment of benefits, salary or wage adjustments, pay-line adjustments, ACH returns or reversals, collection and reimbursement garnishments, tax liens, and child support. Processes W-2's for yearend reporting, processes garnishments or reductions in pay. Process terminations, education reimbursements, retroactive pay increases, military differentials, awards processing and vacation sell backs. Withholds the proper taxes and deductions.

10% - Maintains compliance with federal, state, and local laws as well as city policies and procedures. Participate in studies and analysis. Maintains all pertinent manuals.

Note - Time spent on each essential function will vary based on operational needs and is only intended to be an approximation over the course of a full year. Regular and predictable attendance is an essential function in the performance of this job.

Relevant Background and Formal Education

Demonstrated skills, competencies, and knowledge required for this job are most often acquired through the following practical experience and level of academic education and training as suggested below.

Education: Equivalent to the completion of the twelfth grade (high school diploma or GED).

Experience: One year of full-time, professional experience in a related field.

Education and Experience Equivalency: One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

Certifications and Licenses: Must possess or be able to acquire the following certifications and/or licenses required in accordance with standards established by departmental policy. At this time, there are no required certifications and/or licenses required.

Technical Skills: Basic Skills and Knowledge: Work requires basic skills and knowledge in approaches and systems, which support the design and implementation of major programs and/or processes organization wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively.

Specialized Computer Equipment and Software: Microsoft Office, specialized payroll software, and specialized accounting software.

Additional Information

Supervision Exercised: This classification requires no supervision or direction of others.

Supervision Received: Receives General Direction: This classification normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.

Other Requirements Competencies Required:

Human Collaboration Skills: Communication centers on exchange and receipt of information but may involve basic collaboration with other employees. Interactions with others outside the organization are limited in that there is an intended response or an expected transition to another employee.

Reading: Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Math: Intermediate - Ability to deal with a system of real numbers; and practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Writing: Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Fiscal Responsibility: This classification processes personal or routine financial transactions. Gains approval from designated authority to process special financial transactions. Tracks expenditures but does not develop nor is accountable for the budget or containment of costs.

Physical Demands: Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree.

Machines, Tools, Equipment, and Work Aids: Computer, printer, copier, telephone, and standard office equipment.

Pay rate: $23.74 - $28.50

Schedule: Either 7:00 to 4:00 or 7:30 to 4:30 Monday through Friday

Length- 6 months with possible extension

Bookkeeper/Administrative Assistant (Part-time)

Job duties:

• AP/AR for 8 entities
• Monthly bank reconciliations
• Process quarterly financial reports
• Minimal telephone answering and filing
• Some communication with commercial tenants and vendors

Requirements & preferred skills:

• QuickBooks (requires strong proficiency with QuickBooks desktop)
• 3-5 years recent Bookkeeping experience
• Some Property Management experience desired

Must be able to pass a Credit screening and drug screening

Length: Contract-to-Direct

Pay: $23.00/hour- $25.00/hour (depending upon experience)

Schedule: Part-time- 20-25 hours/week (between the hours of 9:00 AM- 5:00 PM Mon-Fri)

Job Summary: The Accounting Coordinator supports the accounting and finance functions by managing purchase order processes, coordinating subcontractor documentation, assisting with tax compliance, and supporting accounts payable operations. This role requires strong attention to detail, organization, and communication skills, as well as the ability to collaborate across departments and with external vendors.

Essential Functions:

Purchase Orders & Accounting Support

• Enter purchase orders into the accounting system accurately and in a timely manner
• Close completed purchase orders and research discrepancies or outstanding items
• Investigate and resolve purchase order-related questions with internal teams and vendors

Subcontractor Documentation

• Prepare and maintain master subcontract agreements
• Generate and issue Exhibit B documents assigning subcontractors to specific projects
• Ensure subcontract documentation is complete, accurate, and properly filed

Accounts Payable

• Run accounts payable check cycles three times per month
• File and maintain organized accounts payable records and invoices
• Communicate with vendors regarding invoice status, payments, and credits

Tax Compliance & Reporting

• Prepare City of Colorado Springs ST-16 tax reports for nonprofit projects
• Obtain and maintain customer sales and use tax exemption certificates/licenses
• Support compliance with applicable sales and use tax requirements

Audit & Finance Support

• Assist the CFO with sales and use tax audits, including invoice research and document preparation
• Compile and organize documentation required for audits and internal reviews

Administrative Support

• Serve as backup receptionist as needed, including answering phones and greeting visitors
• Provide general administrative support to the accounting and finance team

Education: Associate s or Bachelor s degree in Accounting, Finance, or related field preferred

Knowledge, Skills and Abilities:

• Strong Microsoft Word and Excel skills
• Strong attention to detail
• Excellent customer service skills
• Strong time management skills
• Ability to meet deadlines
• 1-3 years of accounting or administrative experience
• Experience with accounting software

Work Environment: This job operates in a professional office environment. The role routinely uses standard office equipment and works inside with others. Includes front desk responsibilities in back up capacity.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing this job, the employee is regularly required to sit, stand, speak, hear, use eye/hand coordination, use motor skills, and use personal office equipment. The employee is occasionally required to stand and walk.

Contract-to-Direct

Pay rate: 22.00/hour- $32.00/hour (depending upon experience)

Schedule: Full-time either 7:00 AM- 4:00 PM or 7:30 AM- 4:30 PM (Mon-Fri)

We are seeking a skilled and reliable Payroll Administrator to support and enhance our payroll function. With a growing workforce and a multi-entity structure, our payroll needs are complex and mission-critical. This role will work closely with the current payroll team and the Controller to ensure accurate, timely, and compliant payroll processing, while also supporting process documentation, reporting, and transition planning as we evolve our structure to meet long-term business needs.

Essential Duties: In addition to related job duties as assigned, this position will:

• Collaborate with existing payroll personnel to manage semi-monthly payroll cycles across multiple entities and states.
• Perform payroll audits, verify calculations, and ensure accuracy in tax withholding, benefits, deductions, and garnishments.
• Support documentation of payroll procedures and assist with building out process workflows and SOPs.
• Provide backup for critical functions and help drive continuity planning.
• Review and reconcile payroll reports; assist with quarter-end and year-end processing.
• Stay current with payroll laws, regulations, and best practices, ensuring compliance at all times.
• Partner with HR and Finance to troubleshoot issues and deliver exceptional internal service.
• Identify and implement opportunities for process improvements and automation.

Qualifications, Experience & Knowledge

• 4+ years of experience in full-cycle payroll administration, ideally in a multi-state and multi-entity environment.
• Experience working in fast-paced, high-growth companies; mortgage or financial services a plus.
• Strong proficiency with payroll software (Paycom preferred) and Excel.
• Meticulous attention to detail and a high degree of accuracy.
• Excellent communication, problem-solving, and collaboration skills.
• Ability to build trust, navigate sensitive environments, and manage upward when needed
• CPP certification or pursuit preferred but not required.

Physical Requirements

• Stationary position; prolonged periods at a desk and working on the computer.
• Occasional movement about inside the office to walk to offices and office machinery.
• Occasional lifting up to 10 pounds, must be able to push, pull, pull up, bend at the knees and waist, twist body at the waist, raise and hold arms overhead, turn head-neck-shoulders as needed, grasp and hold tools and other items with hands, for either extended periods of time or many times throughout the workday.

Placement: Contract to Direct

Pay Rate: $30.28-$34.61

Schedule M-F 8am to 5pm

Location: 80920

Qualifications

• The ideal candidate must have a strong background in substantive family law and experience working in a law firm or similar work environment.
• Knowledgeable in family law rules, regulations, and legal filing process
• At least 2 years of experience as a family law paralegal.
• Bachelor s Degree or equivalent experience.

Duties and Responsibilities

• Highly motivated, self-starter, strong attention to detail, desire to commit to and help to grow with the law firm.
• The successful candidate must demonstrate excellent communication skills, strong organizational abilities, and meticulous attention to detail.
• You must have the ability to coordinate multiple deadlines and prioritize tasks while working in a fast-paced environment. Ideal candidate would have strong working knowledge of C.R.C.P. 16.2
• This position requires the successful candidate to maintain strict confidentiality.
• Demonstrated attention to minute details.
• Highly organized and efficient work style.
• Possesses strong communication, time management, and interpersonal skills.
• Experienced in managing tight deadlines and handling sensitive information.
• Proficient in using and navigating Microsoft Office, Adobe, and timekeeping software.
• Preparing Exhibits
• Problem Solving/Analysis
• Initiative
• Microsoft Office
• Strong writer
• Adobe or similar PDF editing programs

Placement Type: Direct

Schedule: Monday to Friday 8am-5pm

Pay: $21.50 to $33.65 - Depending on Experience

Location: Security-Widefield

Position Summary

We are seeking a detail-oriented and experienced Senior Accounting & HR Administrator to oversee payroll, accounts payable, financial reporting, HR administration, and construction accounting functions for multiple companies. This role requires strong organizational skills, knowledge of accounting principles, and experience coordinating with banks, CPAs, attorneys, and insurance providers.

Key Responsibilities

Accounting & Financial Management

• Process weekly accounts payable and maintain accurate job costing for project expenses.
• Prepare monthly and quarterly financial statements, including monthly adjustments and year-end entries.
• Maintain cash disbursement and receipts journals in Excel for multiple companies.
• Prepare checks and process manual company payments as needed.
• Record lot sales in the appropriate company accounts.
• Prepare and track construction loan draws.
• Coordinate with banks regarding quarterly statements, deposits, and year-end tax returns.
• Assist with bond disclosure and energy benchmark reporting.
• Support junior accounting staff with accounting-related tasks and guidance.

Payroll & Human Resources

• Process weekly and semimonthly payrolls.
• Administer HR functions, including SIMPLE IRA plans.
• Prepare and file all required federal and state payroll reports.
• Maintain OSHA records and file workers compensation reports as required.

Tax, Insurance & Compliance

• Assist with tax planning and prepare year-end adjustments for all companies.
• Coordinate annually with CPA firms regarding tax return preparation.
• Manage company insurance renewals and submit documentation for insurance audits.
• Maintain insurance certificates and personal property declarations.
• Ensure compliance with federal reporting requirements and company policies.

Administrative & Coordination Duties

• Coordinate with company attorneys regarding documentation for financial and other business transactions.
• Manage bank deposits and related banking activities.
• Serve as liaison for reporting and compliance matters with external organizations and agencies.
• Perform additional administrative and accounting duties as assigned.

Qualifications

• Associate s or Bachelor s degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of accounting and payroll experience, preferably in construction or real estate industries.
• Strong understanding of payroll processing, financial reporting, and job costing.
• Experience with construction accounting and loan draw administration preferred.
• Knowledge of OSHA reporting, workers compensation reporting, and insurance audit processes.
• Ability to manage multiple entities and priorities simultaneously.
• Excellent communication and organizational skills.

Software & Technical Skills

• Experience with Sage 300 Construction and Real Estate, ideal but they can train.
• Proficiency in Microsoft Excel (intermediate level)
• Working knowledge of Microsoft Word and Microsoft Outlook

Preferred Experience

• Construction, real estate accounting and property leasing experience
• Multi-company financial management
• Payroll and HR administration
• Regulatory and compliance reporting

Length: Direct Placement

Pay: $60K- $85K (depending upon experience)

Schedule: Monday-Thursday (8:00 AM- 5:00 PM) and Friday (8:00 AM- 12:00 PM)

The Quality Assurance Specialist is responsible for providing support to all quality and performance-related activities that include but are not limited to incoming inspection, auditing, data collection and data analysis. Ensure product completed and ready to ship to a customer meeting all customer and company flow down requirements and quality standards. Works with VP of Operations, Manufacturing Supervisor and Engineering Manager to create and release inspection plans for incoming inspection, interim WIP inspection and final inspection. Provides manufacturing and engineering support when required. This position will work directly with manufacturing, engineering, and various other departments to ensure that product conforms to quality standards identified and all applicable regulatory requirements.

Responsibilities

• Perform Incoming Inspection of product to include review and acceptance of all accompanying documentation and process through ERP system.
• Initiate NCMR for non-conforming items and host weekly meeting with appropriate department personnel to disposition non-conforming material.
• Use precision measuring tools such as calibers, micrometers, gauges etc.
• Work with purchasing to process non-conforming material through the RMA process back to the supplier.
• Perform interim (WIP) and final inspection on product and documentation processing through manufacturing and/or engineering reporting non-conformances found.
• Prepare data related to established KPI s for company and vendors
• Support all customer and AS9100/ISO9001 audits

Qualifications

• Knowledge of inventory processing
• Experience working with internal and external customers
• Expertise in AS9100D/ISO9001-2015 standards
• Ability to perform efficiently with minimal supervision
• Proficient in Microsoft Office Suite
• ERP system experience
• Must be able to interpret mechanical drawings and dimensional data and validate measurements on product received
• Must possess strong organizational/time management skills
• Must have well-organized reporting and logging capabilities
• Effective decision-making and problem-solving ability
• Attention to detail and effective follow-up on issues until resolution is a must
• Ability to work under tight deadlines and adapt to last-minute changes
• Must be a U.S. Citizen
• Ability to obtain security clearance, if necessary
• Must be proficient in math
• Professional certifications such as Certified Quality Inspector (CQI) from ASQ are advantageous.
• Excellent command of the English language (spoken/written).

Contract to Direct

Schedule:

Week 1: 7:00am 4:30pm (Mon-Thurs) and 7:00am 3:30pm (Friday)

Week 2: 7am 4:30pm (Mon-thurs, Fridays off)

Pay: $24.00/hour-$30.00/hour (depending upon experience)