STAFF ACCOUNTANT

Placement Type: Contract to Direct

Pay: $33.65 to $36.06

Schedule: Monday to Friday 8am-5pm

Location: near the Chapel Hills Mall

Position Summary

In keeping with our mission for the highest quality, cost-effective services, this position supports the company s mission statement by properly accounting for the company s revenues and expenditures.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

70%

Responsible for performance of all internal accounting functions to ensure the company properly records and reports all financial transactions.

Job Duties:

• Managing all billing tasks; ensuring integrity of time and expense entry by staff, providing and proofing allocation preparation and entry, provide draft invoices and billing reports to partners, updating draft invoices to final for partner approval, preparing any supplemental billing information as needed, ensure all invoices are complete and delivered to clients.
• Manage proposal process; provide estimate information to partners, track proposal from estimate to acceptance, billing and completion of project, provide proposal status reporting as needed including final proposal reporting to partner in charge.
• Manage payroll system: process regular payroll checks, maintain accurate payroll/staff records, administer employee leave time, verify monthly, quarterly, annual payroll reports are correct and balance to the General Ledger.
• Administer 401(K) Profit Sharing Plan; ensure accurate participant records, provide timely distribution information to terminated employees, monitor plan s funds, provide performance reports and plan disclosure material to participants, maintain Plan fiduciary records, prepare annual required reports, act as liason between 3rd party provider and TCA Plan trustees.
• Manage corporate insurance policies; including General Liability, Umbrella, Property, Contents, Worker s Compensation, Errors and Omissions, Professional Liability, and Owner Life-Disability Insurance.
• Manage internal accounting system including; all general ledger entries, reconciliation of accounts (including cash account reconciliations), cash receipts, provide integrity of accounts payable processes, manage credit card balance and expenditures, manage accounts receivable, track fixed assets, maintain short-term and long-term liabilities, tracking stock transactions and equity balances, maintain cost accounting system, preparation of monthly distribution for partners.
• Preparing all financial statements; Income Statements, Balance Sheets, Cash Flow Statements, Budget Reports, Retained Earnings, Distribution Reports, Revenue reporting, Departmental Reporting, Cost Accounting Reports, Property Tax Reports, Convention/Seminar reporting, other quarterly reports for review with management.
• Provide annual financial information for tax return preparation.
• Preparation of annual budget and supporting schedules.
• Manages operation of accounting software and billing system software.
• Provides expertise and advise to staff and management on maintenance of internal systems and reporting. Monitored by the President through periodic meetings, regular review of records and reports, and consideration of feedback from other management personnel.

15%

Coordinates and interacts with the Accounting Clerk for the purpose of ensuring the functions of the department are completed in a thorough, timely, accurate, and effective manner. Monitored by the President through periodic meetings and conversations and consideration of feedback from internal and external customers.

15%

Performs administrative functions for the purpose of ensuring all related and relevant Administrative Department tasks are completed in a timely and effective manner. Tasks may include attending staff meetings, completing timesheets, sending and receiving emails, making phone calls, organizing the workload, completing forms, etc. Monitored by the President through periodic meetings and consideration of feedback from employees and clients.

(Continually looks for new and improved ways of completing the above functions. Other tasks as assigned by supervisor will be performed in order to address unexpected situations or needs that may arise.)

Minimum Qualifications (Knowledge, Skills and Abilities)

• Bachelor s degree in Accounting, required
• Over three years hands-on managerial accounting
• Over five experience QuickBooks
• Bill Quick training successfully completed within ninety days, required

• Computer, phone and general office equipment
• Administrative
• Technical
• Human relations
• Conceptual
• Political
• Supervisory
• Decision making
• Problem solving
• Written communication
• Oral communication
• Math
• Multi-tasking
• Organizational
• Teamwork

• Valid driver s license and good driving record, required

Latitude, Impact and Interaction

• This position requires the ability to participate as a member of a team, complete tasks as a team, and engage in problem solving activities as a team member.
• Must relate well with others since information has to be obtained on occasion from others, tasks delegated, informal training / coaching conducted, performance feedback provided, and performance evaluations conducted.
• Contact at all levels of the organization internally occurs, requiring negotiation, persuasion, and diplomacy with other departments and externally with vendors
• Duties are self-defined with complete flexibility in scheduling and accomplishing responsibilities.
• Problem solving requires extensive industry and technical knowledge.
• Most decisions not effecting other departments can be made independently in accordance with company policy.
• All purchase decisions are referred to the supervisor while some input regarding hiring, promotion, transfer, salary, etc. is provided.
• Successful completion of tasks contributes to an accurate accounting of company revenues and expenditures.
• Errors are unlikely to be easily detected and could result in substantial monetary effect, improper utilization of labor, materials, or equipment, poor decisions, increased operating costs and liability.
• Regular phone, written, email, and face-to-face interaction with employees within the department and with other employees throughout the organization to complete works tasks.
• Regular phone, written, and email interaction with clients to promote the company s products and services.
• Regular phone, written, email, and face-to-face interaction with vendors to complete work tasks.

Standard Hours of Work

The standard working hours are 8:00 a.m. to 5:00 p.m. Monday through Friday and employees must work 40 hours each week to maintain full-time status.

Travel and Flexibility in Hours

• Frequent flexible hours, required.
• Occasional on call, required.

Physical Demands and Work Environment

• Occasional twisting, turning, bending, squatting, and lifting up to 40 lbs. independently, required.
• Frequent demonstration of manual dexterity and visualizing of a computer screen, required.
• Office environment.