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Schedule Management Support

Colorado Springs, CO 80916

Posted: 05/21/2024 Employment Type: Contract Job Category: Receptionist Job Number: 27684100

Job Description

Schedule Management Support

Job Summary: The Schedule Management Support team is responsible for handling internal and external transfer and referral requests, supporting the Service Operations team, maintains the quality and accuracy of transfers and referrals, and provides administrative support to schedule clients effectively and accurately. This position works as part of a multi-disciplinary team to provide answers to inquiries and questions, troubleshoot problems and provide information, intervention or referrals with a professional and respectful customer service focus. Additionally, the Schedule Management Support provides a variety of support services in connection to the day-to-day operations in a health care environment serving clients.

Essential Functions:

  • Is responsible for navigating the treatment/services needs of the caller or patient and assists with setting appointments, rescheduling and or referring them to internal or external resources and professionals; completing enrollment as needed for clients to receive services.
  • Ability to work and maintain compliance reports daily for a variety of service lines.
  • Ability to multitask with inbound and outbound phone calls.
  • Seeks and maintains efficiencies for company's operations processes.
  • Develops and maintains strong internal/ external working relationships and communication.
  • Attends and completes all required job-specific trainings and meetings as designated.
  • Maintain a positive work environment.
  • Supports Service Operations team and greets all visitors while making them feel welcome, whether in person or telephonically, and notifies staff of client arrival and directs visitors to appropriate location.
  • Stay abreast of regulatory requirements and company policies ensuring timely adherence to meet standards.
  • Acts as a patient/client advocate at all times by ensuring they receive the best operational experience and quality customer service that meets their individual needs and preferences.
  • Represents company as a professional, ethical, and positive steward of the mission of the organization during community events and meetings.
  • The environment is fluid and roles and responsibilities may be altered to accommodate changing business conditions and objectives. Employees may be asked to perform duties that are outside specific work that is listed within their job descriptions. This position may require you to work standard hours, as well as flexible hours both before and after standard hours necessary to positions needs.
  • Mobility clause: Based on business need, this position may be needed to work and/or travel on a temporary basis at any premises which the agency currently has or may subsequently acquire or at any premise at which it may from time to time provide services. This position may require that the employee travel with or without notice as needed within the scope of the position responsibility.


  • Minimum high school diploma or equivalent experience.
  • Strong work experience in customer service industry, preferably 2+ years.
  • Excellent data entry skills
  • Excellent computer skills, with extensive experience using program within Microsoft Office, to include Word, Outlook and Excel preferred.
  • Electronic Health Records experience.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills.
  • Ability to maintain sensitive and confidential information.
  • Strong ability to interact successfully with a variety of individuals.
  • Strong knowledge of Release of Information process.
  • Proven work history in a fast-paced environment with competing priorities and the expectation to multi-task.
  • Embodies a commitment to:
    • Passion: a commitment to being present in the moment to create excitement and allow individuals to utilize their passion in daily functions. Help individuals connect their daily responsibilities with company's larger mission
      • Humility: Level setting with all parties and advocates for all voices within company
      • Corporate Citizenship: continued commitment to behave ethically and contribute to economic development while improving the quality of life of our workforce and their families, as well as of the local community and society at large.
      • Value in diversity: ability to recognize the value in differing perspectives, culture, etc., and leveraging those diverse components to develop experiences aligned with our internal and external communities
    • Innovation: thinking differently than the status quo to explore opportunities that provide a competitive advantage.
      • FUN: Contribute to, and be part of, an environment where individuals feel joy, comfort and connected to the organization s larger initiatives, while simultaneously experiencing a sense of cultural acceptance and belonging
      • Integration: cross functional implementation of theory, principles, and best practices from across the behavioral health industry in order to improve execution of strategies and deliver high quality experiences
    • Excellence: unwavering commitment to work that reflects the standard our colleagues and persons expect and deserve.
      • Transparency: communication, steward of resources, and the mistakes one makes (Fail/Fail Fast/Fail Fast Forward), while giving credit where it is due.
      • Safety: speaks to interconnectedness of all facets (departments and personnel) of the organization

Our rich benefits package includes:

  • Exceptional Health Benefits (medical, dental, vision)
  • 4% 401(k) company match fully vested
  • Vacation and Sick Time
  • Paid Long-Term Disability coverage
  • Paid Holidays, including 3 floating holidays to use as you wish
  • Employee Assistance Program (includes free therapy access)
  • Professional Development Funds
  • Robust Training Program
  • Second Language Monthly Bonus (subject to assessment)

We believe in a truly healthy society where mental and behavioral healthcare unite to make lives better. Our goal is to help people lead healthier, more fulfilling lives by improving access to trusted, affordable, and personalized mental healthcare. Every day. It is a lofty goal; we know. But we make it happen with the best team in behavioral health.

Placement: Contract to Direct

Monday to Friday: 8am-5pm

Location: Southeast Colorado Springs

Pay: $19 an hour

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