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Accounting Coordinator

Job Summary: The Accounting Coordinator supports the accounting and finance functions by managing purchase order processes, coordinating subcontractor documentation, assisting with tax compliance, and supporting accounts payable operations. This role requires strong attention to detail, organization, and communication skills, as well as the ability to collaborate across departments and with external vendors.

Essential Functions:

Purchase Orders & Accounting Support

• Enter purchase orders into the accounting system accurately and in a timely manner
• Close completed purchase orders and research discrepancies or outstanding items
• Investigate and resolve purchase order-related questions with internal teams and vendors

Subcontractor Documentation

• Prepare and maintain master subcontract agreements
• Generate and issue Exhibit B documents assigning subcontractors to specific projects
• Ensure subcontract documentation is complete, accurate, and properly filed

Accounts Payable

• Run accounts payable check cycles three times per month
• File and maintain organized accounts payable records and invoices
• Communicate with vendors regarding invoice status, payments, and credits

Tax Compliance & Reporting

• Prepare City of Colorado Springs ST-16 tax reports for nonprofit projects
• Obtain and maintain customer sales and use tax exemption certificates/licenses
• Support compliance with applicable sales and use tax requirements

Audit & Finance Support

• Assist the CFO with sales and use tax audits, including invoice research and document preparation
• Compile and organize documentation required for audits and internal reviews

Administrative Support

• Serve as backup receptionist as needed, including answering phones and greeting visitors
• Provide general administrative support to the accounting and finance team

Education: Associate s or Bachelor s degree in Accounting, Finance, or related field preferred

Knowledge, Skills and Abilities:

• Strong Microsoft Word and Excel skills
• Strong attention to detail
• Excellent customer service skills
• Strong time management skills
• Ability to meet deadlines
• 1-3 years of accounting or administrative experience
• Experience with accounting software

Work Environment: This job operates in a professional office environment. The role routinely uses standard office equipment and works inside with others. Includes front desk responsibilities in back up capacity.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing this job, the employee is regularly required to sit, stand, speak, hear, use eye/hand coordination, use motor skills, and use personal office equipment. The employee is occasionally required to stand and walk.

Contract-to-Direct

Pay rate: 22.00/hour- $32.00/hour (depending upon experience)

Schedule: Full-time either 7:00 AM- 4:00 PM or 7:30 AM- 4:30 PM (Mon-Fri)